Your 2010-2011 Regional Management
Team
Seated (l-r):
Sharon Hightower, Team Coordinator;
Brandy Slater;
Pat Brazell, Finance Coordinator;
Connie Light, Communications Coordinator;
Karen Phillips, Membership Coordinator;
Robin Curtis, Directors' Coordinator; and
Elizabeth Brite,
Events Coordinator.
Reclined:
Nancy Nortz, Marketing Coordinator
Not pictured:
Christa Newburg, Events Coordinator.
Regional
Position Qualifications and Job Descriptions
Qualifications/Skills for ALL Team Members: Planning/organization skills;
communication skills; delegation skills; motivational skills' time availability
appropriate to each position; flexibility and open-mindedness; good listening
skills; positive approach to problem-solving.
Additional
Qualifications:
Relevant regional service or equivalent related experience; computer experience
(word processing, database management); journalism or publication experience;
written communication skills; demonstrated ability to coordinate various
activities simultaneously; ability to record meeting minutes accurately.
Functions:
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Receives
communications from the International organization and disperses to the region |
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Maintains
internal communication channels among the region, chapters, and individual
members |
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Develops and
maintains the regional leadership database |
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Is
responsible for regional Web site and database design, implementation and
maintenance, with input from the Marketing Coordinator |
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Maintains a
complete record of regional meetings and activities |
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Is
responsible for recording and preparing minutes of all meetings of the regional
management team |
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Distributes
copies of minutes to members of the team, regional chapters, and the Meetings
and Corporate Services Department at International Headquarters |
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In
consultation with the RMT, prepares and submits year-end Team Report to the
Meetings and Corporate Services Department at International Headquarters by
established deadline |
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In
consultation with the RMT, prepares and submits summary of Annual Regional
Report to the Meetings & Corporate Services Department at International
Headquarters by established deadline |
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Directors'
Coordinator
Robin Curtis,
rchismcurtis@juno.com
Elected by the Regional Chorus Directors
Additional
Qualifications:
Experience as associate,
assistant, or front-line director; demonstrated knowledge of the barbershop
style; demonstrated ability to communicate effectively; demonstrated ability to
facilitate discussions/meetings; demonstrated ability to synthesize information
and present it accurately and effectively; knowledge of directors' needs
(information gathering); knowledge of Director Certification Program (DCP);
negotiation skills; accessible and approachable.
Functions:
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Represents
the interests of the regional directors on the regional management team. |
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Communicates with directors in her region to assess their needs. |
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Communicates directors' needs and needs of their chapters to the Team
Coordinator and Education Coordinator. |
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Provides
and facilitates a forum for directors at regional events. |
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Maintains
contact with appropriate staff members at international headquarters. |
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Education
Coordinator
Elizabeth Brite,
lizbrite@sbcglobal.net
International Appointment
Additional
Qualifications:
Relevant regional service or
equivalent and related experience; supervisory/management experience;
demonstrated knowledge of barbershop style; demonstrated ability to assess
educational needs of targeted learners; experience in planning curricula for
educational events; experience in event planning.
Functions:
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Develops,
coordinates, and monitors education programs
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Plans
curriculum for educational events such as seminars and workshops
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Works in
coordination with Events and Marketing Coordinators on marketing events
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Coordinates
education for quartets and choruses
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Coordinates
regional faculty visits to choruses
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Maintains
five-year education plan document
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Implements
the chapter revitalization plan for maintaining the integrity of the musical
product
and administrative process as outlined in the RMT Handbook
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Approves
chapters and prospective chapters for public performance
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Auditions
chapter-at-large quartets
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Develops
faculty or staff to assist in implementing Regional Education programs
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Appoints an
Arrangers Coordinator who administers the program that offers training for
aspiring arrangers within the region
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Appoints a
YWIH Coordinator to educate and inform the musical leaders in each chorus about
the YWIH program
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Appoints a
DCP Coordinator who administers the program within the region
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Additional Qualifications:
Demonstrated event planning and site selection experience; demonstrated
understanding of contract negotiations; demonstrated understanding of
audio/visual equipment; knowledge of basic finance concepts; ability to travel;
ability to coordinate various activities simultaneously; ability to work
proactively; energy (stamina).
Functions:
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Facilitates
the securing of appropriate venues for regional programs and events, including
site inspections and negotiation of contracts |
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Coordinates
the physical aspects of all regional meetings and events, including regional
competitions. |
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Serves as
or oversees the work of the Chair of the Regional Convention (CRC) as defined in
the Guidelines for Regional Convention |
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Works in
coordination with the Marketing and Education Coordinators on marketing events |
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Oversees
registration for all regional events. |
Additional
Qualifications: Relevant regional service or
equivalent related experience; demonstrated marketing/public relations
experience; demonstrated knowledge of barbershop style in order to market our
organization effectively; knowledge of organization structure; presentation
skills-written and verbal; ability to travel.
Functions:
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Ensures
that all financial resources of the region are accounted for in an effective and
efficient manner |
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Coordinates
the long-range financial plan in conjunction with other team coordinators |
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Prepares and
submits the annual budget for the region. |
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Manages
bank accounts and investments; keeps accurate and current records of all
financial transactions. |
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Receives
all funds paid to the region and issues all payments |
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Negotiates
contracts for equipment and services required by the region |
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Holds the
sole authority to sign contracts on behalf of the region. |
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Coordinates
projects to raise non-dues income |
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Reports on
the region's financial condition at meetings of the regional management team and
prepares an annual financial statement for the director of administrative
services at international headquarters. |
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Submits
accounting records for audit at the close of the fiscal year to a qualified
person (or persons) selected by the management team, or for examination or audit
at any time as directed by the management team. |
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Provides
advice and training to chapter treasurers; serves as a resource to chapters with
financial questions. |
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Provides
financial information necessary to complete applications for corporate
gifts/grants. |
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Marketing
Coordinator
Nancy Nortz,
dancinbari@aol.com
Regional Management Team Appointment
Additional Qualifications:
Relevant regional service or equivalent related experience; demonstrated
marketing/public relations experience; demonstrated knowledge of barbershop
style in order to market our organization effectively; knowledge of organization
structure; presentation skills-written and verbal; ability to travel.
Functions:
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Develops and
provides marketing and public relations programs that promote chapter and
regional events, and membership growth and retention
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Plans and
implements marketing and public relations programs to increase membership growth
and retention
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Designs and
implements plans to market events and products
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Works in
coordination with the Membership Coordinator on membership growth and retention
plans
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Works in
coordination with the Events and Education Coordinators on marketing events
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Works in coordination with the Communications Coordinator on Web site and
database design, implementation, and maintenance
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Maintains
database of media contacts
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Writes and
distributes press releases and produces media kits
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Invites
media to regional events and serves as onsite media contact
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Initiates
media opportunities including on-air interviews and feature stories
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Maintains
database of advertising contacts
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Designs,
negotiates, and buys advertising in local media
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Sells
advertisements in regional publications
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Additional
Qualifications:
Relevant regional service or
equivalent related experience; knowledge of organization structure; presentation
skills-written and verbal; ability to travel.
Functions:
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Represents
the interests of chapter management and membership on the Regional Management
Team
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Communicates
president/team leader and chapter needs and issues to the Regional Management
Team
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Provides and
facilitates a forum for presidents/team leaders at regional events
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Instills in
the members of her region an awareness of their relationship to the
organization, to the region, and to other choruses
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Develops a
plan, in conjunction with the Education Coordinator, to teach chapters in
revitalization ways to attract new members and retain existing one
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Plans and
implements programs in the area of membership growth and retention
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Works in
coordination with Marketing Coordinator on membership growth and retention plans
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Visits and
maintains regular contact with chartered chapters to promote membership growth
and retention programs
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Guides
prospective chapters through the Steps Toward Chartering program
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Assists
chapters in revitalization with growth and retention programs
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Develops
support staff to assist in planning and implementing programs such as Steps
Toward Chartering Membership Recruitment Membership retention Chapters in
Revitalization
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Appoints a
Chapter-at-Large Coordinator to ensure CAL members’ awareness of and inclusion
in regional events, programs, and publications
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Appoints a
Chapter Coordinator to maintain regular contact with chapter presidents/team
leaders to assess and communicate chapter needs to the Membership Coordinator
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Additional
Qualifications:
Relevant regional service or
equivalent related experience; demonstrated facilitation skills' demonstrated
understanding of corporate, regional, and chapter bylaws and rules; ability to
coordinate various activities simultaneously; demonstrated understanding of
strategic long-range planning.
Functions:
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Facilitates
the meetings of the Regional Management Team |
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Coordinates
the agenda for Regional Management Team meetings with input from other members |
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Reviews and
approves all chapter standing rules |
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Reviews
regional standing rules and job descriptions, and makes recommendations for
necessary revisions |
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Maintains
the region's long-range plan document |
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Maintains
the regional calendar |
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Develops
staff to assist in implementing responsibilities such as chapter standing rules
review and regional calendar. |
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