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Regional Management Team
Regional Management Team
RMT Updates
Regional
Standing Rules
Your 2008-2009 Regional Management Team is cooking
up some Sweet Harmony! Front row (l-r): Pat Brazell,
Finance
Coordinator; Mary Rhea, Directors' Coordinator; Annette Gary,
Education Coordinator.
Back row
(l-r): Elizabeth Brite, Events
Coordinator; Nancy Nortz, Marketing Coordinator; Sarah Mongomery,
Membership Coordinator; Marva Hughes, Communications
Coordinator; Sharon Hightower, Team Coordinator
Regional
Position Qualifications and Job Descriptions
Qualifications/Skills
for ALL Team Members: Planning/organization skills; communication
skills; delegation skills; motivational skills' time availability appropriate
to each position; flexibility and open-mindedness; good listening skills;
positive approach to problem-solving.
Additional Qualifications:
Relevant regional service or equivalent related experience; computer
experience (word processing, database management); journalism or
publication experience; written communication skills; demonstrated
ability to coordinate various activities simultaneously; ability to
record meeting minutes accurately.
Functions:
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Receives communications
from the International organization and disperses to the region |
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Maintains
internal communication channels among the region, chapters, and
individual members |
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Develops and
maintains the regional leadership database |
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Is responsible
for regional Web site and database design, implementation and maintenance,
with input from the Marketing Coordinator |
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Maintains
a complete record of regional meetings and activities |
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Is responsible
for recording and preparing minutes of all meetings of the regional
management team |
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Distributes
copies of minutes to members of the team, regional chapters, and
the Meetings and Corporate Services Department at International
Headquarters |
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In consultation
with the RMT, prepares and submits year-end Team Report to the Meetings
and Corporate Services Department at International Headquarters
by established deadline |
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In consultation
with the RMT, prepares and submits summary of Annual Regional Report
to the Meetings & Corporate Services Department at International
Headquarters by established deadline |
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Directors'
Coordinator
Mary Rhea
Elected by the Regional Chorus Directors
Additional
Qualifications:
Experience as associate, assistant, or front-line
director; demonstrated knowledge of the barbershop style; demonstrated
ability to communicate effectively; demonstrated ability to facilitate
discussions/meetings; demonstrated ability to synthesize information
and present it accurately and effectively; knowledge of directors'
needs (information gathering); knowledge of Director Certification
Program (DCP); negotiation skills; accessible and approachable.
Functions:
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Represents
the interests of the regional directors on the regional management
team. |
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Communicates
with directors in her region to assess their needs. |
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Communicates
directors' needs and needs of their chapters to the Team Coordinator
and Education Coordinator. |
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Provides
and facilitates a forum for directors at regional events. |
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Maintains
contact with appropriate staff members at international headquarters. |
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Education
Coordinator
Annette Gary
International Appointment
Additional Qualifications:
Relevant regional service or equivalent and related experience;
supervisory/management experience; demonstrated knowledge of
barbershop style; demonstrated ability to assess educational needs of
targeted learners; experience in planning curricula for educational
events; experience in event planning.
Functions:
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Develops,
coordinates, and monitors education programs
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Plans
curriculum for educational events such as seminars and workshops
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Works
in coordination with Events and Marketing Coordinators on marketing
events
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Coordinates
education for quartets and choruses
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Coordinates
regional faculty visits to choruses
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Maintains
five-year education plan document
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Implements
the chapter revitalization plan for maintaining the integrity of
the musical product
and administrative process as outlined in the RMT Handbook
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Approves
chapters and prospective chapters for public performance
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Auditions
chapter-at-large quartets
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Develops
faculty or staff to assist in implementing Regional Education programs
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Appoints
an Arrangers Coordinator who administers the program that offers
training for aspiring arrangers within the region
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Appoints
a YWIH Coordinator to educate and inform the musical leaders in
each chorus about the YWIH program
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Appoints
a DCP Coordinator who administers the program within the region
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Additional
Qualifications: Demonstrated event planning and site selection
experience; demonstrated understanding of contract negotiations;
demonstrated understanding of audio/visual equipment; knowledge of
basic finance concepts; ability to travel; ability to coordinate
various activities simultaneously; ability to work proactively; energy
(stamina).
Functions:
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Facilitates
the securing of appropriate venues for regional programs and events,
including site inspections and negotiation of contracts |
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Coordinates
the physical aspects of all regional meetings and events, including
regional competitions. |
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Serves
as or oversees the work of the Chair of the Regional Convention
(CRC) as defined in the Guidelines for Regional Convention |
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Works
in coordination with the Marketing and Education Coordinators on
marketing events |
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Oversees
registration for all regional events. |
Additional Qualifications:
Relevant regional service or equivalent related experience;
demonstrated marketing/public relations experience; demonstrated
knowledge of barbershop style in order to market our organization
effectively; knowledge of organization structure; presentation
skills-written and verbal; ability to travel.
Functions:
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Ensures
that all financial resources of the region are accounted for in
an effective and efficient manner |
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Coordinates
the long-range financial plan in conjunction with other team coordinators |
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Prepares
and submits the annual budget for the region. |
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Manages
bank accounts and investments; keeps accurate and current records
of all financial transactions. |
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Receives
all funds paid to the region and issues all payments |
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Negotiates
contracts for equipment and services required by the region |
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Holds
the sole authority to sign contracts on behalf of the region. |
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Coordinates
projects to raise non-dues income |
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Reports
on the region's financial condition at meetings of the regional
management team and prepares an annual financial statement for
the director of administrative services at international headquarters. |
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Submits
accounting records for audit at the close of the fiscal year to
a qualified person (or persons) selected by the management team,
or for examination or audit at any time as directed by the management
team. |
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Provides
advice and training to chapter treasurers; serves as a resource
to chapters with financial questions. |
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Provides
financial information necessary to complete applications for corporate
gifts/grants. |
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Marketing
Coordinator
Nancy Nortz
Regional Appointment
Additional Qualifications:
Relevant regional service or equivalent related experience;
demonstrated marketing/public relations experience; demonstrated
knowledge of barbershop style in order to market our organization
effectively; knowledge of organization structure; presentation
skills-written and verbal.
Functions:
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Develops and
provides marketing and public relations programs that promote
chapter and regional events, and membership growth and retention
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Plans
and implements marketing and public relations programs to increase
membership growth and retention
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Designs
and implements plans to market events and products
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Works
in coordination with the Membership Coordinator on membership growth
and retention plans
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Works
in coordination with the Events and Education Coordinators on marketing
events
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Works in coordination with the Communications Coordinator on Web
site and database design, implementation, and maintenance
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Maintains
database of media contacts
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Writes
and distributes press releases and produces media kits
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Invites
media to regional events and serves as onsite media contact
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Initiates
media opportunities including on-air interviews and feature stories
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Maintains
database of advertising contacts
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Designs,
negotiates, and buys advertising in local media
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Sells
advertisements in regional publications
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Additional Qualifications:
Relevant regional service or equivalent related experience; knowledge
of organization structure; presentation skills-written and verbal;
ability to travel.
Functions:
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Represents
the interests of chapter management and membership on the Regional
Management Team
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Communicates
president/team leader and chapter needs and issues to the Regional
Management Team
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Provides
and facilitates a forum for presidents/team leaders at regional
events
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Instills
in the members of her region an awareness of their relationship
to the organization, to the region, and to other choruses
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Develops
a plan, in conjunction with the Education Coordinator, to teach
chapters in revitalization ways to attract new members and retain
existing one
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Plans
and implements programs in the area of membership growth and retention
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Works
in coordination with Marketing Coordinator on membership growth
and retention plans
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Visits
and maintains regular contact with chartered chapters to promote
membership growth and retention programs
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Guides
prospective chapters through the Steps Toward Chartering program
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Assists
chapters in revitalization with growth and retention programs
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Develops
support staff to assist in planning and implementing programs such
as Steps Toward Chartering Membership Recruitment Membership retention
Chapters in Revitalization
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Appoints
a Chapter-at-Large Coordinator to ensure CAL members’ awareness
of and inclusion in regional events, programs, and publications
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Appoints
a Chapter Coordinator to maintain regular contact with chapter presidents/team
leaders to assess and communicate chapter needs to the Membership
Coordinator
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Additional Qualifications:
Relevant regional service or equivalent related experience;
demonstrated facilitation skills' demonstrated understanding of
corporate, regional, and chapter bylaws and rules; ability to
coordinate various activities simultaneously; demonstrated
understanding of strategic long-range planning.
Functions:
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Facilitates
the meetings of the Regional Management Team |
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Coordinates
the agenda for Regional Management Team meetings with input from
other members |
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Reviews
and approves all chapter standing rules |
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Reviews
regional standing rules and job descriptions, and makes recommendations
for necessary revisions |
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Maintains
the region's long-range plan document |
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Maintains
the regional calendar |
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Develops
staff to assist in implementing responsibilities such as chapter
standing rules review and regional calendar. |
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RMT Updates
May
2008 (PDF)
May 2007
(PDF)
September 2007 (PDF)
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Regional Standing Rules
Click
here to read the Regional
Standing Rules (PDF)
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